3 reasons to cloud connect your file server

3 reasons to cloud connect your file server

As a guess, half of your employees love the file server, since it is fast, easy, and centralises all work files in a single location on the network at the main office. The other half of your of employees more than likely hate the file server, for these guys working out in the field, accessing the file server typically involves connecting to a VPN, connecting network drives and then waiting for the file to download to their desktop before opening. The problem is especially acute for employees who are always remote. Over time, difficulties with remote access cause employees to get out of sync with the rest of the company, leading to a disconnect and data sprawl for corporate documents and potentially critical content becoming trapped in personal silos. There is a different way.

Business-class file sync services can implement a feature call File Server Enablement. File server Enablement connects the existing file server to the cloud and permits discrete folders from the file server to be logically mapped to users and team shares using the sync services. With this technology, all the data from the file server is available in real time on users’ mobile devices, such as smartphones and tablets, and remote laptops and home office PCs. As new content is created on a remote tablet or PC, the data is instantaneously synced back to the server.

Here are three reasons to consider file server enablement:

1. Sync to smartphones

Business-class cloud file sync services allow employees to sync their critical work files between their desktops, laptops, smartphones, tablets, and the cloud. Your staff becomes more nimble and productive when they have their files at their fingertips, no matter where they go. Whether it is iOS, Android, or Windows Phone, business-class sync keeps users connected on the go.

2. Keep people in sync

Remote employees usually have a long list of complaints when it comes to IT support. One of the biggest complaints is the feeling of being out of sync with the rest of the organisation. With file server enablement and business-class file sync, you can level the playing field. Remote employees are now able to access all of their files and team share content from any mobile device, be it their laptop, smartphone, or tablet. Field employees are the closest to the customer, so it makes sense to have these critical team members in sync with the whole company and all the files they need to do their jobs best.

3. Empower your employees

Savvy and growth-oriented companies should view their hyper-connected workforce as an untapped opportunity. Smartphones and tablets, even if they are BYOD devices and owned by the employee, can vastly improve the productivity of your workforce. The trick is to balance convenience with security when it comes to corporate data. Business-class file sync and file server enablement allows access to corporate data via BYOD devices, but you now have critical capabilities to protect your data, such as fine-grained audit trails, per user security policies, and remote wipe of lost or stolen devices. The key is to focus on employee empowerment, no matter the device they choose to access corporate data.

By leveraging cloud services along-side your existing file server infrastructure you can better organize and protect your company data whilst fully maximising the power of employee mobility.

Why not contact us today to learn more about Business-Class File Sync & Share services, we can even offer you a free trial of the service.

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5 ways to maximise your employees mobile productivity

5 ways to maximise your employees mobile productivity

Virtually every employee today has a smartphone. Many also have tablets, such as iPads and Android devices. Most businesses are underutilising these devices, because they belong to the employee in most cases. Ignoring these Bring Your Own Device (BYOD) devices is a mistake. Your hyper-connected employees are glued to their mobile devices, and savvy business owners and executives have realised the secret to higher employee productivity is embracing mobility and the BYOD trend.

Find ways to help your staff work more, work smarter, and serve your clients better. The key is to empower the mobile experience of your staff, without compromising security and control of your corporate data. Business-class file sync services can give you the best of both worlds: you can allow your corporate data to be synced to employee mobile devices, without giving up control of your corporate data. Here’s how:

1. Sync to smartphones

Business-class cloud file sync services allow employees to sync their critical work files between their desktops, laptops, smartphones, tablets, and the cloud. Your staff becomes more nimble and productive when they have their files at their fingertips, no matter where they go. Whether it is iOS, Android, or Windows Phone, business-class sync keeps users connected on the go.

2. Empower them with tablets

Tablet users today are usually your cutting edge staffers. More and more, everyday computing tasks once performed on laptops are now being done on iPads and Android tablets. Tablets are great for field-based staff, often sales professionals. Whether your staff is visiting a client or working a tradeshows, tablets are fantastic for demos, show and tell, and visual content to share with prospects and clients. Growth-oriented companies should encourage tablet use and help users leverage all of their files and corporate data, securely from their tablets.

3. Sync your file server

Mobile devices are the lifeline for remote employees. But it is easy to feel cut off from HQ if all the content, files, and data you need is stuck back on the corporate file server. Business-grade sync services allow you to cloud connect your file server and in turn sync the content to mobile users and other remote computers. On-the-go professionals are in sync with HQ and better able to serve clients and prospects in the field.

4. Don’t lose control

Leveraging employee mobile devices is not without risks. Data privacy and security has always been a balancing act. With BYOD resources, it is no different. But with business-grade sync services, you can connect employees with your corporate data without losing control of that information. Business-class services allow you to implement fine-grained controls on employee sync and share behavior. For instance, you could allow employees to sync to their iPhone and iPad, but not a remote Windows or Mac device. You may also evolve your security policy over time, either loosening or strengthening your policies depending on the circumstances. The choice is yours.

5. Be ready when disaster strikes

No matter which security policies you implement, you need to be ready for when disasters strike. Everyday disasters are all too common, such as lost or stolen smartphones. With business-grade file sync, you can remotely wipe corporate data off of a lost device. In more serious situations, such as an employee termination, you are also ready. Remote wipe actions can be taken on a whole user account and across devices that were previously synced, eliminating corporate data from smartphones, tablets, and remote computers.

Balancing security and convenience is a necessary choice in today’s workplace. Fortunately, business-class file sync helps business owners and executives ride the mobility wave, while safeguarding corporate data.

Learn more how to boost employee productivity in 8 steps