09 Nov Work Together within one application
Combine your day to day operations within one application
With a range of tools available to us on our computers these days, it’s difficult to work out what’s the best to use. Few apps are good at more than one job, driving us to juggle copious services to achieve our daily tasks, and worse; everyone has their personal preferences, which means we’re often forced to jump between many applications to achieve the same objective.
Teams is Microsoft’s answer to a single-pane-of-glass application covering a large range of our day to day communication & collaboration requirements. Performing both internally & externally to your business, Teams cuts out the time that is lost in the dark of numerous third-party services, along with the pain & irritation that comes with more traditional team working by older methods, such as email.
Stop the continuous back & forth emails
Do away with the ceaseless email chains, being cc’d into emails needlessly, and losing track of the latest file version following multiple versions being passed as attachments between everyone. With Teams, you can merge the conversation.
Every user within Teams, can refer to the “Conversations” pane for that specific group. Just like the feature we’re all acquainted with on social media platforms, users can be tagged, to ensure they are alerted to a point of reference within the conversation appropriate to them. Files, images and videos can all be shared and embedded into the conversation stream. The history can easily be searched through, and importantly all information is viewable on any device in a matter of seconds. Save hours in scanning your Outlook mailbox trying to find that specific conversation from months earlier.
Beyond the chat stream, your users can collaborate on files live – right within the app. Microsoft Office Web Apps are supported within Teams, so you can have several team members, (both internally and externally to your organisation), working on the same document, at the same time. You can actually see your colleagues entering information to the same document right in front of you.
You would rather a quick chat over the phone?
Text-based instant message conversations are excellent, but you’d prefer a quick voice chat? No worries, Teams has that covered too. Built from the foundations of Skype, within the very same Teams application, you can access voice & video conferencing between one or multiple users. Calls can be setup on the fly or pre-scheduled – if you use an Outlook calendar, you can create a Teams appointment just like any other calendar entry. The invitation generates a web link button to join the meeting within the details of the Outlook calendar appointment. So, whether you are inviting colleagues, clients or suppliers to a call – with one click, they can join the meeting regardless of whether they are Office 365 or Teams users or not.
Those non-Teams users won’t need to download any software or go through a prolonged setup. They can join the call from their favourite web browser and simply have at least a microphone active on their device.
At the same time of calling, you can be sharing desktop screens or access the same Office file via the cloud and work together as though you’re sat in the same area.
If you are swimming in a sea of far too many options and are considering consolidating, Teams might well be the best response.
At Urban Network, we take a consultative approach to working with our clients. Unlike most IT providers, we take the time to learn our client’s business, operations and processes; enabling us to better tailor workable technology solutions.
If you are considering migrating to the Cloud, use Office 365 but not to its full extent or need guidance around technology solutions to your operational problems – please get in touch.
We’re Urban Network, we can help save your Business.
We specialise in managed IT & technology services to help businesses across London & the wider-South East, from our base in Wapping, East London.
Urban Network has a proven track record, with extensive experience and a full portfolio of industry accreditations & certifications.
Among our range of skills, we have a specialism in boosting productivity. Ensuring we aid our clients with employing the best & most appropriate practices, procedures and tools to increase their efficiency.
If you have any concerns or challenges with your technology generally, we would like to hear from you. Please contact the team today.